Grapefruit Moon Terms of Use & Service
Effective Date: October 10, 2025
Agreement to Terms
These Terms of Service ("Terms") constitute a legally binding agreement between you ("Client," "you," or "your") and Grapefruit Moon Photo Booth Rentals ("Company," "we," "us," or "our") regarding your use of our photo booth rental services and website.
By booking our services, signing a contract, or using our photo booth equipment, you agree to be bound by these Terms. If you do not agree to these Terms, please do not book or use our services.
Services Provided
Grapefruit Moon Photo Booth Rentals provides photo booth rental services for events including but not limited to:
Weddings
Corporate events
Birthday parties
Grand openings
Holiday parties
Graduations
Anniversaries
Other special occasions
Our services typically include photo booth equipment, on-site attendant, props, customized photo prints, and digital copies of all photos taken during the rental period.
Booking and Reservations
Inquiry and Quote
Initial inquiries do not constitute a binding agreement. Quotes provided are estimates based on the information you provide and are valid for 14 days from the date of issue.
Booking Confirmation
A booking is confirmed only when:
You have completed and signed our rental agreement/contract
The required deposit has been received
You have received written confirmation from us
Availability
Event dates are reserved on a first-come, first-served basis. We cannot guarantee availability until a deposit is received and contract is signed.
Payment Terms
Deposit
A non-refundable deposit of [Amount or Percentage, e.g., "$200" or "50% of total rental cost"] is required at the time of booking to secure your event date. This deposit will be applied toward your total balance.
Final Payment
The remaining balance is due [timeframe, e.g., "7 days before your event date" or "14 days prior to the event"]. We accept payment via credit card, debit card, check, or bank transfer.
Late Payment
If final payment is not received by the due date, we reserve the right to cancel your booking and retain your deposit. We will make reasonable efforts to contact you before cancellation.
Additional Charges
Additional fees may apply for:
Events exceeding the contracted rental time
Travel beyond our standard service area
Venue access fees or parking charges
Damage to equipment (see Equipment Care section)
Last-minute changes to service requirements
Cancellations and Refunds
Client Cancellation
More than 60 days before event: Deposit refunded minus $100 administrative fee
30-60 days before event: 50% of deposit refunded
Less than 30 days before event: No refund of deposit
Less than 7 days before event: Full payment required, no refunds
Company Cancellation
If we must cancel your booking due to equipment failure, emergency, or circumstances beyond our control, we will:
Attempt to provide replacement equipment or services
If replacement is not possible, provide a full refund of all payments made
We are not liable for any consequential damages resulting from cancellation
Weather and Force Majeure
For outdoor events, weather-related concerns should be discussed in advance. We are not responsible for weather conditions but will work with you to make reasonable accommodations. In cases of extreme weather or force majeure events (natural disasters, pandemics, government restrictions, etc.), cancellation terms may be adjusted on a case-by-case basis.
Event Details and Changes
Accurate Information
You agree to provide accurate information regarding:
Event date, time, and location
Expected number of guests
Venue details and contact information
Setup requirements and restrictions
Power source availability
Changes to Booking
Changes to your booking must be requested in writing at least 14 days before your event. We will make reasonable efforts to accommodate changes, but cannot guarantee availability. Changes may result in additional charges.
Event Time
The rental period begins at the contracted start time and ends at the contracted end time. Early setup time is not considered part of your rental period. Overtime charges of [$Amount per 30 minutes, e.g., "$75 per 30 minutes"] will apply if the event runs beyond the contracted time.
Equipment and Setup
Setup Requirements
You are responsible for ensuring:
Adequate space for photo booth setup (minimum [X] feet by [X] feet)
Access to standard electrical outlet within 20 feet of setup location
Level ground or flooring for equipment
Venue access at agreed-upon setup time
Clear path for equipment delivery and setup
Venue Restrictions
You must inform us of any venue restrictions, regulations, or requirements. You are responsible for obtaining any necessary permissions or permits from your venue. We are not liable for issues arising from venue restrictions you failed to disclose.
Outdoor Events
For outdoor events, you must provide:
Protection from weather (tent, overhang, or indoor backup location)
Level surface for equipment
Adequate lighting if event extends into evening hours
We reserve the right to relocate equipment or suspend service if weather conditions pose a risk to equipment or guest safety.
Equipment Care and Liability
Client Responsibilities
You and your guests agree to:
Use equipment carefully and as intended
Supervise minors using the photo booth
Not consume food or beverages near the equipment
Report any equipment malfunctions immediately to our attendant
Damage and Loss
You are responsible for any damage to or loss of our equipment caused by you, your guests, or venue staff. This includes but is not limited to:
Physical damage from misuse or accidents
Damage from spilled food or beverages
Theft of equipment, props, or accessories
Weather damage to outdoor setups not adequately protected
Repair or replacement costs will be charged at fair market value.
Our Responsibilities
We will:
Provide clean, functional equipment in good working order
Have an attendant present to operate and maintain the equipment
Bring backup equipment when possible
Address technical issues promptly
Photo Booth Operation
Attendant
A professional attendant will be present throughout your rental period to:
Operate and troubleshoot equipment
Assist guests as needed
Maintain equipment and props
Ensure smooth operation
The attendant is not responsible for directing guests to the photo booth or encouraging participation.
Unlimited Photos
Unless otherwise specified, our rentals include unlimited photo sessions during the contracted time period. "Unlimited" refers to the number of times guests may use the booth, not the number of hours or prints provided.
Props and Backdrops
Props and backdrops are provided as part of our service. We maintain our inventory in good condition, but cannot guarantee specific props will be available if they become damaged or worn. Custom props or backdrops may be available for an additional fee.
Photos and Digital Media
Ownership and Usage
All photos taken at your event belong to you and your guests
We retain copies for a limited time (30-90 days) for delivery and backup purposes
We will not use your event photos for marketing without explicit written permission
Guests who use the photo booth consent to being photographed
Delivery of Photos
Digital copies of all photos will be provided via:
USB drive or download link within [timeframe, e.g., "7 business days after your event"]
Email or text message during the event (if applicable)
Online gallery (if included in your package)
Content Restrictions
Guests must not use the photo booth to create:
Obscene, offensive, or inappropriate content
Content that violates any laws or regulations
Content that infringes on third-party rights
We reserve the right to refuse service or delete photos that violate these restrictions. We are not liable for content created by your guests.
Liability and Indemnification
Limitation of Liability
To the fullest extent permitted by law, Grapefruit Moon Photo Booth Rentals shall not be liable for:
Indirect, incidental, special, consequential, or punitive damages
Loss of profits, revenue, data, or business opportunities
Damages exceeding the total amount paid for services
Our total liability shall not exceed the total fees paid by you for the specific event in question.
Indemnification
You agree to indemnify and hold harmless Grapefruit Moon Photo Booth Rentals, its owners, employees, and agents from any claims, damages, losses, or expenses (including attorney fees) arising from:
Your breach of these Terms
Your violation of any laws or regulations
Actions of your guests or event attendees
Misrepresentation of information provided to us
Venue-related issues you failed to disclose
Insurance
We maintain general liability insurance for our business operations. Clients are encouraged to maintain event insurance for their specific events.
Privacy
Your personal information is handled in accordance with our Privacy Policy, which is incorporated into these Terms by reference. Please review our Privacy Policy to understand how we collect, use, and protect your information.
Intellectual Property
Our Property
All content on our website, including text, graphics, logos, images, and software, is the property of Grapefruit Moon Photo Booth Rentals and is protected by copyright and trademark laws. You may not use, reproduce, or distribute our content without written permission.
Custom Designs
Any custom graphics, designs, or templates created for your event remain our property unless otherwise agreed in writing. You receive a license to use these designs for your specific event and personal purposes.
Warranty Disclaimer
Our services and equipment are provided "as is" and "as available." We make no warranties, express or implied, regarding:
Uninterrupted or error-free service
Specific results or outcomes
Compatibility with all venue conditions
Quality of photos (beyond normal equipment capabilities)
While we strive for excellence, we cannot guarantee perfect operation under all circumstances.
Dispute Resolution
Governing Law
These Terms shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of law provisions.
Venue
Any legal action or proceeding arising under these Terms shall be brought exclusively in the state or federal courts located in Sacramento County, California.
Mediation
Before pursuing legal action, parties agree to attempt resolution through mediation. Each party shall bear their own mediation costs.
General Provisions
Entire Agreement
These Terms, along with our signed rental contract and Privacy Policy, constitute the entire agreement between you and Grapefruit Moon Photo Booth Rentals regarding our services.
Severability
If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
Waiver
Our failure to enforce any right or provision of these Terms shall not constitute a waiver of such right or provision.
Assignment
You may not assign or transfer your rights under these Terms without our written consent. We may assign our rights to any successor or affiliate.
Modifications
We reserve the right to modify these Terms at any time. Changes will be effective immediately upon posting to our website. Your continued use of our services after changes are posted constitutes acceptance of the modified Terms.
Notices
All notices under these Terms should be sent to:
Grapefruit Moon Photo Booth Rentals
Email: jeanne@grapefruitmoonphotobooth.com
Phone: (408) 515-1626
Address:
Sacramento, CA
Questions and Contact
If you have any questions about these Terms of Service, please contact us using the information above.
By booking our services, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.
These Terms of Service were last updated on October 10, 2025.